Last Revised: May, 2018
Conference Software Solutions (“CSS”) respects your privacy and is committed to protecting it through our compliance with this policy (“Policy” or “Privacy Policy”). This Policy covers CSS’s practices for collecting and processing information about our customers, event attendees, website visitors and job applicants. Please read this notice carefully to understand what we do. If you do not understand any aspects of our Privacy Policy, please feel free to contact us with questions as described at the end of this Policy. This Policy may change from time to time. Your continued use of our website and participation with CSS after we make changes is deemed to be acceptance of those changes, so please check the Policy periodically for updates.
CSS’s website may contain links to third party websites that are not owned or controlled by CSS. Please be aware that we are not responsible for the privacy practices of such other websites. We encourage you to be aware when you leave our website and to read the privacy statements of each and every website that collects personal information.
No Information From Children Under Age 18
If you are under the age of 18, please do not attempt to register with us at our website or provide any personal information about yourself to us. If we learn that we have collected personal information from a child under the age of 18, we will promptly delete that information. If you believe we have collected personal information from a child under the age of 16, please contact us through the contact information below.
The type of information we collect from you depends on the relationship you have with us:
Information We Obtain From Third Parties
If you are an attendee to an event utilizing the CSS platform: Typical information that you provide when registering for the event, including name, contact information, job title, employer information, LinkedIn profile links and other personal and professional profile information.
Information We Collect Automatically Through Your Use of Our Website
As you navigate through and interact with CSS’s website, we may use automatic data collection technologies to collect the following information about your equipment, browsing actions and patterns:
The information we collect automatically includes Personal Data and/or we may maintain it or associate it with Personal Data we collect in other ways or receive from third parties. It helps us to improve our website and to deliver a better and more personalized service, enabling us to:
The technologies we use for this automatic data collection include:
Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our website.
Lawful Basis for Procession Your Personal Data
We have a lawful basis for each of our processing activities (except when an exception applies as described below):
How We Use Your Information
We use information that we collect about you, or that you or our client provide to us, including any Personal Data:
The Personal Data collected from you may be required to enter into the contracts with CSS and to participate in CSS event management activities including meeting facilitation, and for us to perform under the contracts. If you refuse to provide such Personal Data, then in some cases we may not be able to fulfill our obligations to you, or you may not be able to access and use all of the features available to you on our website.
How We Disclose Your Information
We may disclose aggregated information about our applicants and attendees and information that does not identify any individual, without restriction.
We may also disclose Personal Data that we collected from you or that you provide to us as described in this Privacy Policy:
We use the following third party services to help us provide you with the services and to improve our website and understand our users:
Your Rights to Your Information and Accessing and Correcting Your Information
Applicable data protection laws may provide you with certain rights with regard to our processing of your Personal Data.
Do Not Track
Currently, our website does not recognize if your browser sends a “do not track” signal or similar mechanism to indicate that you do not wish to be tracked or receive interests-based advertisements.
Data Retention Periods
CSS will retain your Personal Data unless you request that we delete all of your Personal Data pursuant to this Policy. If we receive your request to delete all of your Personal Data, we may retain such Personal Data for the longer of: (a) for as long as necessary to comply with any other legal requirement, or (b) for as long as necessary for us to protect our legal interests or otherwise pursue our legal rights and remedies.
Data Security
We use industry standard physical, technical and administrative security measures and safeguards to protect the confidentiality and security of your personal information. However, since the Internet is not a 100% secure environment, we cannot guarantee, ensure, or warrant the security of any information you transmit to us. There is no guarantee that information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. It is your responsibility to protect the security of your login information. Please note that emails and other communications you send to us through our website are not encrypted, and we strongly advise you not to communicate any confidential information through these means.
Consent to Procession of Personal Data in the United States
Our website and its entire contents, features, and functionality are made available to you from the United States. If you are a resident of the European Economic Area (“EEA”) or other jurisdiction outside of the U.S., in order to provide our website, products and services to you, we may store your Personal Data outside of the EEA, including to the United States. This information may be collected directly from you. By using and accessing our website, users who reside or are located in countries outside of the United States agree and explicitly consent to the collection to and processing of Personal Data on servers located outside of the country where they reside, and that the protection of such Personal Data may be different than required under the laws of their residence or location.
Changes to Our Privacy Policy
It is our policy to post any changes we make to our Privacy Policy on this page. The date the Privacy Policy was last revised is identified at the top of the page. To ensure you are viewing our current policy, you must periodically visit our website and this Privacy Policy to check for any changes.
Contact Information
If you have any questions, concerns, complaints or suggestions regarding our Privacy Policy, have any requests related to your Personal Data pursuant to applicable laws, or otherwise need to contact us, please contact us through the “Contact Us” page and we will route your question or request to our personnel who can help you. Alternatively, you may contact us by postal mail and/or by phone at one of the following addresses: